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Article 50
Facilities and Services
Section 1. General
The Department agrees to provide, at no cost to the Union, office space (Rooms
N-1501 and N-1503) in the Francis Perkins Building (FPB), furniture, and support
services as it has provided in the past. The Department will also provide additional
locked storage space in the vicinity of Room N-1503. In addition, the Department
will provide four (4) former telephone “booth” spaces located in “C” corridors of
the FPB. These storage areas shall have doors and locks installed on them. The
Department will continue to provide the Union with adequate office space in the
Postal Square Building (PSB). In addition, the Department shall provide requested
office space in all other outlying buildings, where feasible.
Section 2. Union Bulletin Boards and Kiosks
a. The Department shall continue to provide five (5) kiosks for Local 12 to post
materials. Four will be located in the FPB, and one will be located in the
PSB. The kiosks are for the transmittal of Union information and/or
announcements to employees.
b. Local 12 is responsible for the upkeep of these kiosks and for ensuring that
posted materials shall not contain scurrilous, libelous, disparaging, or
otherwise inappropriate material.
c. The Department shall provide a bulletin board in each building where there
are bargaining unit employees. The Department shall provide, at a
minimum, two (2) bulletin boards in the FPB, one near the Snack Bar and
one near the Cafeteria. The specific locations and size of all bulletin boards
will be determined by mutual agreement between the parties, consistent
with applicable regulations and fire and safety requirements. Local 12 is
responsible for the upkeep of the bulletin boards and for ensuring that
posted materials shall not contain scurrilous, libelous, disparaging, or
otherwise inappropriate material.
Section 3. Use of Departmental Telephones for Labor-Management
Business
a. Union Offices. The Department shall continue to provide telephone service
in each Union office.
b. Union Representatives. Union representatives shall have access to
Departmental telephones for use when necessary to conduct
representational business.
Section 4. Parking
a. Assigned Permits. The Department agrees to provide a number of parking
permits equal to the number of one hundred percent (100%) official time
Officers for the Union’s use in the FPB. The permits will be issued in the
name of the Union for use by persons designated by the Union. The
aforementioned parking permits will be purchased by the Union. The Union
is responsible for paying any standard fees or charges normally assessed for
use of similar parking privileges.
b. Union Visitors’ Parking. In the event the Union needs a parking space(s) for
a visitor(s) to the FPB, such request should be made to the Department’s
Office of Facilities Management, Office of the Assistant Secretary for
Administration and Management, one (1) day in advance of the need. The
Department shall accommodate such requests to the extent space is
available. Similar protocol applies at other buildings.
Section 5. Use of Departmental Equipment
The Department shall provide the following equipment, with all necessary
maintenance and service, for use in the Union Office:
a. color photocopier;
b. facsimile machine; and
c. scanner.
Section 6. Distribution of Union Handbills and Other Solicitations
The parties’ conduct in this area shall be governed by 5 U.S.C. § 7131(b).
Section 7. Use of Departmental Meeting Rooms in the FPB
a. The Department will provide Local 12 with the use of the HRC Conference
Room (N-1649), if it is available, or in the alternative, a designated room of
sufficient size (to accommodate at least 15 people) in the FPB on the third
Tuesday of each month between 3:00 p.m. and 5:00 p.m. The parties agree
that if the day of the meeting is changed, the Union will provide at least 48
hours notice to allow for other accommodations.
b. The Department will provide Local 12 with the use of a designated room of
sufficient size (to accommodate at least 35 people) on the third Thursday of
each month between 10:00 a.m. and 12:00 p.m. in FPB.
c. The Department will provide Local 12 with the use of a designated room of
sufficient size (to accommodate up to 100 people) on the fourth Thursday
of each month between 12:00 p.m. and 1:30 p.m.
d. Other than the meeting times and dates set forth in Section 7 (a) through
(c) above, the same rules and operating procedures that apply to requests
from other entities will be applied to requests for other meetings and space
needs from Local 12. Local 12 may not circumvent this requirement by
making repeated ad hoc requests, which would have the effect of continual
or permanent use of conference space.
Section 8. Meeting Space and Equipment in Other DOL Buildings
Management recognizes the need for private meeting space between the Union
and bargaining unit employees in outlying buildings. Space for such meetings
between Union representatives and bargaining unit employees shall be provided in
all outlying buildings upon adequate advance notice.
Section 9. Copies of Departmental Rules and Regulations
Management agrees to continue to make available to the Union its regulations as
contained in the Department of Labor Manual Series (DLMS) and the Department
of Labor Personnel Regulations (DPR). These documents shall be provided in
electronic format.
Section 10. Use of Internal Mail System
For the purpose of fostering effective and efficient communications, the Union shall
have the opportunity to utilize the Department’s internal mail system to distribute
its newsletter, and other similar communications, to bargaining unit employees.
Material distributed through the internal mail system will be clearly identified as
Local 12 material and may not contain scurrilous, libelous, disparaging, or
otherwise inappropriate material.
In all cases, the Union is responsible for providing the Department with the
appropriate number of copies of the material to be distributed and sufficiently in
advance of the desired distribution deadline.
Section 11. Electronic Mail
For the purpose of fostering effective and efficient communications, the
Department shall provide Local 12 with access to the Department’s electronic mail
system(s) to handle all communications. Such communications shall allow for full
discussion of representational issues. The communication shall not contain
scurrilous, libelous, disparaging, or otherwise inappropriate material.
Section 12. Facilities and Services Upgrades
The Department shall upgrade software, equipment, and technology in accordance
with DOL’s IT infrastructure and applicable policies. Further, the Department
reserves the right to upgrade physical facilities and security services, as
appropriate, in accordance with DOL policies and Government-wide guidance or
policies (i.e., GSA regulations, Federal Protective Services policies, or Department
of Homeland Security policies).
Section 13. Messages on Earnings and Leave Statements or PeopleTime
a. Local 12 may timely submit to Office of Employee and Labor-Management
Relations (OELMR) up to three (3) messages per quarter for publication on
Local 12 bargaining unit employees’ earnings and leave statements and/or
the PeopleTime system. Within technology and/or system capabilities and
within the space allotted, the message will be identified as “Local 12
message” and may not contain scurrilous, libelous, or otherwise
inappropriate information.
b. Department messages will take precedence over Local 12 messages.
Section 14. Document Security
Upon request, management shall provide each Union representative not housed in
N-1503 with one (1) file cabinet with a lock and crossbar to secure confidential
information of the bargaining unit employees. In the alternative, management may
provide secure space with a lock to store and secure Union-related materials.
Keys or combinations will be made available only to Union representatives
designated by Local 12.
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